Welcome to Bethlehem Lutheran Church

 

Administration and Communications

The administration part of this ministry oversees office procedures and equipment and serves as a resource for personnel matters. The communications part of this ministry supports the staff and all other ministries by coordinating effective and efficient communication to church members and to the surrounding community, as well as among church staff and leadership. The communications ministry also takes an active role in coordinating the use of visual media to nurture faith and community.

We are a big Church with our facilities in use all-day, everyday, communication is vital for our ministry teams and staff to help coordinate all these details. The following information will help you help us to be effective in our communication efforts.

Communications Schedule

Community Life and Sunday Registration Slip - Must be received by 5 p.m. the Wednesday before the desired weekend issue date.

T.V. Event Monitor and Website - Must be received by 5 p.m. the Wednesday before the desired weekend issue date. 

Newspaper Communications - Must be received at least 2 weeks before the desired newspaper issue date.

Messenger - Must be received by the following dates, the messenger newsletter is prepared for bulk mailing on the following Wednesday. (Note: mailing by bulk may tke up to two weeks or delivery! Please create your articles with this in mind.)

2007 Messenger Deadlines

Deadline
November 25th
January 6th

Guidelines and Hints

What types of media are available to get my information out?

Community Life Bulletin      
Registration Slip       
T.V. Event Monitor      
Website News Page  
Please email your material for the above media to

Messenger
E-newsletter                 
Local Newspaper
Please email Messenger news items and press releases to

Email is the preferred method for submitting your communication!
A single email, directed to one or two staff members, may be used to submit information for publication in multiple medium formats.

What if I don’t have email?
You may type/write out your information following the same guidelines.

• Items for Community Life, Registration Slip, Event Monitor and Website may be placed in Patty’s mailbox*.
• Items for the Messenger and Local Newspaper may be placed in Laura’s mailbox* along with accompanying pictures/clip art.

    *Patty and Laura must receive their own separate copy in their mailbox.

Please Note:  If you are submitting information about an event that requires use of the Bethlehem Lutheran Church building facilities, a Calendar and Facilities Request Form must be submitted and approved before the communication can be published.

What information do I need to submit along with my communication?
Contact Name
Phone Number                                                                                                  
Email Address (if applicable)
Ministry Team (if applicable)
Desired Medium/Media in which your information should be published
Requested Dates of Publication (include start and stop dates)                              

What information do I need to include in my communication?

Give a short, concise summary of the event which includes: 

• What (name and short description of event)                
• When (date and time the event will take place)
• Where (Location)
• Who (event appropriate for/news item about whom?)
• Why, How?

Elaborate on any additional details in subsequent paragraphs.
Pictures are a great way to make your announcment stand out. Attach any pertinent pictures to your email in jpg format (A Picture Release Form must be on file in the church office for any people that appear in the picture.) Please note that not all mediums allow for pictures, e.g., Community Life and Registration Slip, and cannot be included.

Checks and balances

• Proof your article for accuracy, especially the spelling of names.
• Staff will make final editorial decisions on all submitted material.
• Due to space constraints, if your material is not time-sensitive, the staff may need to delay publication to the following publication date.
• The T.V. Events Monitor is reserved for Bethlehem Lutheran Church events only.  It may not be used to advertise business or personal items.  Please direct any questions to the Bethlehem staff.