Council Minutes August 2021

Present: Craig Collins, Rob Blount, Chad Carlson, Cheryl Martines, Pete Elza, Judy Hanson, John Volkening, Steve McIntire, Kelly Jirschele
Absent:
Staff: Pastor Sarah Rhode, Deacon Heather Feltman, Pastor Paisley Le Roy
Meeting called to order at: 6:30 PM via zoom
Meeting closed at: 9:22 PM
Council Reporter: Cheryl Martines
Open Forum:
Discussion:
Follow-up Items:

Agenda Item #1: Preschool Update: Teacher Pay Increases

Discussion: BLC Preschool director is recommending an additional $5100 be allocated to increase the hourly rate of pay for
preschool teachers effective with the payroll in August. After collecting background information from Deacon Heather and Pong
Sayasane, the need to send this positive message of gratitude to the preschool staff amidst this pandemic time was affirmed. The
preschool handbook is being reviewed and will be updated soon in preparation for 2021 budget planning. A team will be formed this
fall to study a variety of BLC Preschool compensation issues (i.e., benefits, hourly rate of pay, salary schedule.)
Conclusion:
Action Taken:
✓ Vote
Motion: Approve an additional $5100 to increase the staff hourly rates and direct the preschool director to allocate
these raises effective August 1, 2021.
Made By: Rob
Second: Pete
Result: Passed
Follow-up Items:

Agenda Item #2: COVID-19 Policy for BLC Staff and Volunteers

Discussion: Rostered staff is recommending a mandate of COVID-19 vaccination for all BLC staff, preschool staff, individuals who
receive a church stipend, and individuals working closely with children. Organizations are moving in this direction. As the majority of
BLC staff is already vaccinated, the goal to have 100% compliance would provide the safest environment especially for those who are
not yet eligible for the vaccine. To adopt this condition of employment was further discussed.
Conclusion:
Action Taken:
Vote
Motion: Approve a condition of employment that all full-time and part-time BLC staff, BLC Preschool staff, anyone in a
stipend position, and any volunteers working with children must have received their first COVID-19 vaccine by September 17, 2021,
and if necessary the second shot by October 30, 2021.
Made By: Kelly
Second: Judy
Result: passed
Follow-up Items: Rostered leaders will separate the policy from the FAQ communication.

Agenda Item #3: Fall Worship Plan

Discussion: In light of the ever-changing COVID-19 infections, adjustments continue to be made to worship. Pastor Sarah described
the most recent (August) changes as we continue to mask and social distance in the single worship hour. Congregational singing is
moved to the last half of the service to reduce the time of aerosol exposure. Added seating is being used in the overflow. Ushers will
lead worship departure to the outside area. Attendance will continue to be monitored during the fall. The Reconnection Hour following
the worship was described. With a base outline plan, lay leaders are being called to help accommodate Sunday School, confirmation,
and adult education. Rally Sunday (9/12/2021) will be outside – COVID safe. All programs are to begin the following week (9/19/2021).
Conclusion:
Action Taken:
None
Follow-up Items: Pastor Sarah will be releasing the details of worship (video) to the congregation this week. Another video by the
rostered staff will communicate the reconnection hour format.

Agenda Item #4: Sanctuary Lighting Proposal

Discussion: Deacon Heather presented a detailed outline of the sanctuary lighting conversion from incandescent to LED. The
rationale and scope of work was reviewed. The proposed funding was discussed. With the adoption of the streaming contract of last
month, the coordination of the electrical work and other details are still ongoing (i.e., the Streaming team to meet on 9/7/2021.)
Conclusion: Two motions to a vote.
Action Taken:
Vote
Motion: Approve the Rehm contract of $46,595 which may be increased up to $55,000 to cover possible additional costs.
Made By: Pete
Second: John
Result: passed
Motion: In order to pay for upgrades, the Preschool allocation for lighting costs will be increased from $70,000 to $125,000.
Made By: Rob
Second: John
Result: passed
Follow-up Items:

Agenda Item #5: BLC Governance Documents – BLC Council Roles and Qualifications; Ethics Policy

Discussion: Read and review the updated consolidation of the council roles. This is still in draft form. Discussion will continue at the Sept. meeting. Review the Ethics policy and declare any conflict of interest.
Conclusion:
Action Taken:
None
Follow-up Items: Send the signed Ethics Policy document to Deacon Heather.

Agenda Item #6: Consent Agenda
Discussion: The July minutes, financial update, June final financials, July preliminary financials, and July cash reports were reviewed.
Conclusion:
Action Taken:
Vote
Motion: Approve minutes and financial statements.
Made By: Chad
Second: Steve
Result: passed
Follow-up Items:

Agenda Item #7: Rostered Leaders Report
Discussion: Pastor Sarah reported the progress of the search for BLC director of music. After interviews via zoom, the candidates
were narrowed to 3. The team will conduct live interviews at church during August – September with the hopes of a recommendation
coming to the September council meeting.
Conclusion:
Action Taken:
None
Follow-up Items:
Executive Session: Annual Review Process

Agenda Item #8: Motion to adjourn

Council Minutes July 2021

Present: Craig Collins, Rob Blount, John Volkening, Pete Elza, Judy Hanson, Steve McIntire, Kelly Jirschele
Absent: Chad Carlson, Cheryl Martines
Staff: Pastor Sarah Rhode, Deacon Heather Feltman, Pastor Paisley LeRoy

Meeting called to order at: 06:30 PM
Meeting closed at: 09:30 PM

Council Reporter: Rob Blount

Open Forum:

Discussion:

Follow-up Items:

 

Agenda Item #1: Live Streaming
Discussion: Chris Johnson, Joel Mulder, Jay Kellner

Members of the Live Steaming team joined the meeting to discuss the proposed live streaming proposal. For background, back in December the Council included as a goal to implement Live Streaming. A team was formed to investigate and provide a recommendation to implement live streaming capabilities at BLC.

Jay Kellner led the Council through the proposal. The proposed system re-uses much of the existing audio infrastructure. The team feels that this proposal will enhance the experience for both in-person worship, as well as those who attend online.

The audio proposal includes three wireless headsets and one wireless microphone with rechargeable batteries. Current corded microphones and audio inputs will be integrated into the system. The soundboard is robust but is also able to be run automatically. Two wall mounted or floating control pads to control lighting and sound. Termination of existing wires will be included. Sound input and recording equipment.

Proposal will replace the main speaker above the sanctuary. Overflow speakers would be reused. Two front fill speakers will be added to cover the front portion of the sanctuary.

An additional choir microphone with a large base and thin upright that can be moved to for the choir. The piano will be served via a specialized piano microphone. Network equipment and iPad for remote control of the soundboard.

For the video proposal three Pan, Tilt, Zoom (PTZ) cameras will be mounted in the sanctuary. They can control via a joystick from the control area. An A/V desk that will protect the equipment is included. Sound will be routed directly to the video steam, not routed through additional speakers and microphones.

Wire termination would need to be moved from the choir loft to the proposed location of the sound control system. The audio control board would be located in the rear north side of the sanctuary. The video control desk would be located in the Quad office. Full operation, for example during a Sunday service, would require two people, one sound and one video person.

Deacon Heather and Pastor Sarah shared information about the cost and funding of the service. Total cost of the project is $115K. PS has reached out to various disciples asking for support to fund the live streaming. As of today, between pledges and memorials, we can fully fund the project.

Time table: If approved tonight, Heather will start working on a contract with Sound Design. Estimate of the equipment is 8-12weeks. Installation will be about 1 week. Additional consideration is training and staffing.

Additional discussion was held around the lighting in the Sanctuary. The system is coming to the end of life and will need to be replaced. All the lighting would be converted to LED lightning including replacing the lighting mechanism of the chandeliers. Lightning would be manageable from the same control iPad as the sound system. We have received three bids. Heather expects to bring a proposal to Council in August.

Conclusion:
Action Taken:
❏ None
❏ Tabled
✓ Vote

Motion: “Accept the recommendation of the live stream team to accept the proposal from Sound Planning up to $115K”
Made By: Judy
Second: Rob
Result: Passed
Follow-up Items:

 

Agenda Item #2: Worship Planning – Fall

Discussion: As of August, we will be moving indoors for all services. The rostered staff is recommending a Fall worship service that includes the
following services:
-One Saturday Evening Service
-One Sunday Morning Service
-A fellowship and reconnection time following the Sunday service

Priorities for Worship:
● Vibrant and Excellent Worship
● Reconnection
● Sustainability
● Imagination and innovation

Council discussed the merits of the proposals.

Plan
Aug: 9:00AM Indoor
Sept -> TBA: 9:00AM Indoor Service, 10:15 a reconnection hour (Sunday School, Confirmation, Adult Ed). For the time being, we will remain at one service per weekend.

As there have been several complaints about the quality of the current live streaming, the RLs will record the reading and sermon to be posted. Starting in September, the RLs will pre-record a service for online streaming versus live streaming of service.

Conclusion:
Action Taken:
❏ None
❏ Tabled
✔ Vote

Motion: “To continue indoor in-person worship 9AM on Sunday with the addition of a reconnection hour”
Made By: Craig
Second: John
Result:Passed
Follow-up Items:

 

Agenda Item #3: Quarterly Budget Update

Discussion: Heather provided an hour of current financial status of the Budget. To date we are +18,822K in net income (vs. Budget -46,477K).
Giving is $460,054 vs budget $396,373

Property & Building is at 74% of budget. Heather has locked in Natural Gas rates. Snow Removal is 200% of budget as snow is
unpredictable.

Conclusion:
Action Taken:
✔ None
❏ Tabled
❏ Vote
Motion:
Made By:
Second:
Result:
Follow-up Items:

 

Agenda Item #5: Council Calendar

Discussion: Craig shared a calendar showing the tentative schedule for Council meetings and proposed agenda items.
Conclusion:
Action Taken:
✔ None
❏ Tabled
❏ Vote
Motion:
Made By:
Second:
Result:
Follow-up Items:

 

Agenda Item #6: Consent Agenda

Discussion: The consent agenda includes meeting minutes from June and the May final financial report.

Conclusion:
Action Taken:
❏ None
❏ Tabled
✔ Vote
Motion: “Move to approve consent agenda”
Made By: Rob
Second: Pete
Result: Passed
Follow-up Items:

 

Agenda Item #7: Adjournment

Discussion:
Conclusion:
Action Taken:
❏ None
❏ Tabled
✓ Vote
Motion: “Motion to adjourn”
Made By: Pete
Second: Rob
Result: Passed
Follow-up Items:

Council Minutes May 11 2021

Present: Judy Hanson, Craig Collins, Greg Andrews, Rob Blount, Chad Carlson, Pete Elza, Michelle Kovar, Cheryl Martines, John Volkening, Pastor Sarah Rohde

Absent:

Staff: Deacon Heather Feltman, Pastor Paisley Le Roy

Meeting called to order at: 06:35 PM

Meeting closed at: 9:00 PM

Council Reporter:

Open Forum:

Discussion: 

 

Follow-up Items:

 

Agenda Item #1:  Approve Minutes and Financial

Discussion:  None

Conclusion: 

Action Taken:

  • None
  • Tabled
  • Vote

            Motion:  Approve the Council Minutes from April 15th and April 20th and March Financial Finals

            Made By:  Rob

            Second: Chad

            Result: Passed

Follow-up Items:

 

Agenda Item #2: Departing Council Members recognition

Discussion: Council took time to recognize the service of Michelle Kovar and Greg Andrews.

Conclusion:

Action Taken:

  • None
  • Tabled
  • Vote

            Motion:

            Made By:  

            Second:

            Result:

Follow-up Items:

 

Agenda Item #3:  Roof/HVAC Discussion

Discussion: Council Members have each been given 3-5 minutes to provide their feedback including feedback they have received from members of the congregation as well as their own opinions.. Each council member was assigned a random number. Numbers below were the order the council members spoke.

# 1 – Based on feedback from Congregation that we should proceed with both options

# 2 – It is not a question of if, but when. We need to get more coordinated with our fundraising and tell our story to the congregation.

# 3 – Need to respect the people that have been on the committees and followed the process. Need to look at the big picture versus the small picture. Process was followed and this is the right thing to do.

#4 – Role of council is to resolve the issues and not to please everyone. In the 2019 construction we had other priorities, now the time to address the current issues. Heard some feedback that we should not take on additional debt. There was a fear of the existing system (HVAC) breaking down and this might be an opportune time to perform the replacement since we are not fully in the building. Heard feedback about the savings that might be realized and how we are going to use them. Recommendation to proceed with both systems.  Clarified that the HVAC system is actually the Air Conditioning and blower system, the heating/boiler system is not included. New families that have found us online. Not a fan of fundraising for project this large.

#5 – It is not really a choice that we have to make. We have to do both. It is not an option to wait. We are blessed to have money set aside. We should take that blessing along with the blessing of low interest rates. Recommend option #3

#6 – This is one of the hardest decisions to make. We have not been using the building. Would not want to open the building and not have heating/AC or having leaks. Concerned that we could drive people away. Also concerned about the mental health of our rostered leaders. It is reassuring that the building will be taken care of. Option #3.

#7 – (Secretary Note; I was #7, thus unable to fully capture my own discussion.) Was in favor of moving forward with option #3.

# 8 – Windstorm in August was God’s way of bringing the concerns to light. We have been very lucky that the HVAC system has not broken down sooner. We need to act now. These are real issues that we need to address. Not interested in asking for any special fund raising efforts. With the current interest rates, we should be able to afford the difference. We have lost momentum on our Debt reduction campaign. This is something we should bring back to the Congregation.

#9 – When we first started the discussion, the conversation was all about the money and the project. But, did not address how this affects as a congregation. There is a little bit of risk in any assumption that the funding will follow the project. We need to follow the lead from our teams and leaders. Would prefer option #3 but would accept option #2.

#10 – Supportive of Option #3. This is the least disruptive time to do these repairs. Feedback from the congregations was that, while this is unfortunate, this is something that has to be done. Wanted to speak about the future of the church. We need to acknowledge the changing realities of church affiliation and church attendance. We need to be more willing to trust the process and let what is dead to die. This leads to new life. This is found by being an active member of the community. By ensuring our children are cared for and nurtured. We have not had a chance to see what will come from our renovated building. Only had a taste. How will this building support the mission of the church? We have not had the chance to see how live streaming will bring us to our church life. Trust that there will be a renewed clarity of those who value church. For the debt reduction campaign, goal was $1.6M, actual pledges were 112 giving units for $800K. First campaign had 204 units of giving. That says that there may be more untapped resources and potential.

Based on the feedback, the consensus is that option #3.

A question was raised about the difference between the building fund and the operational budget.

Answer: Tracking the building budget separately from the operational budget was done purposely to track the building expenses from our day to day operational budget, including the staffing as the building budget is funded separately (via the Building Campaign) from the operation budget.

Heather presented the updated roofing bids.

The building team discussed whether we should consider Class C versus Class A fire rating.

The building team also discussed the color of the tiles.

Geneva Lutheran has the exact same product that we are discussing.

Current lightning system is not up to code. Would need to bring this up to code.

The contractor will be responsible for the permits. According to the bidders, cities are not requiring the nail base. Building team recommended that this cost not be included in the bid as the expectation is that we will be able to get a waiver on this requirement.

The building team feels that both bidders have submitted solid builds. The decision may come down to a “best & final” bid.

The building team probably feels Weatherguard has submitted a more detailed bid.

A question was asked  about additional fees (such as architect fees, permit fees.)

A resolution will be circulated among Council and final numbers will be added to the resolution before the congregation meeting.

There was a brief discussion about how to best use the reserve funds.

Conclusion:

Action Taken:

  • None
  • Tabled
  • Vote

 Motion: Council recommends to proceed with both projects immediately, upon congregational approval, and fund through use of reserve funds and secure financing for the balance.

            Made By:  Greg

            Second:  Pete

            Result: Passed

Follow-up Items:

 

Agenda Item #4:  Agenda for May 23rd

Discussion: Reviewed the proposed agenda for the May 23rd Congregation meeting.

Recommendation on adding an update on our Council goals.

Conclusion:

Action Taken:

  • None
  • Tabled
  • Vote

            Motion:

            Made By:  

            Second:

            Result:

Follow-up Items:

 

Agenda Item #5:  Rostered Leaders Report

Discussion: 

Conclusion:

Action Taken:

  • None
  • Tabled
  • Vote

            Motion:

            Made By:  

            Second:

            Result:

Follow-up Items:

 

Agenda Item #6:  Adjournment

Discussion: 

Conclusion:

Action Taken:

  • None
  • Tabled
  • Vote

            Motion: Adjournment

            Made By:  Michelle

            Second: Greg

            Result: Passed.

 

 

 

 

Council Minutes June 2021

Present: Judy Hanson, Craig Collins, Rob Blount, Pete Elza, Cheryl Martines, John Volkening, Steve McIntire, Kelly Jerschelle
Absent: Chad Carlson, Pastor Sarah Rhode
Staff: Deacon Heather Feltman, Pastor Paisley Le Roy

Meeting called to order at: 6:30PM
Meeting closed at: 8:50 PM
Council Reporter: Cheryl Martines

Open Forum: Pastor Paisley – Book of Acts devotion
Discussion: Getting to Know You activity
Follow-up Items:

 

Agenda Item #1: Building Projects
Discussion: Deacon Heather reviewed the MIF 4.375% (current) mortgage rate; Thrivent contacted to match. MIF will match 3.75% of Thrivent. Waiting to hear for the best option. Timeline of construction is moving along.

Conclusion: Decision on roof color
Action Taken:
❏ None
❏ Tabled
✓ Vote
Motion: Approve to Manhattan Midnight color choice
Made By: Pete
Second: Judy
Result: Passed
Follow-up Items: Communication to the congregation will be weekly in Friday blast; possible videos; Projects begin on site in 6 weeks; fencing around the property in August. Looking for fall completion.

 

Agenda Item #2: Schedule of meetings/Contact list

Discussion: December date?? Move to December 14, 2021. Schedule should include special services FYI. Explore different
meeting times (mornings?) to accommodate various commitments.
Conclusion:
Action Taken:
✓ None
❏ Tabled
❏ Vote
Motion:
Made By:
Second:
Result:
Follow-up Items: Any changes to the contact list should be given to Melody.

 

Agenda Item #3: Live Streaming

Discussion:
Update by Heather and Pete: Began in Sept. 2020. Focus on the sanctuary area but to also include Fellowship Hall.
Sound Planning – company. Price point $100,000. Team does not want screens installed at this time. Asking disciples to contribute funds ($65,000) so the budget would not be affected.
Pete Elza, Joel Mulder, Jay Keller, Chris Johnson, Michael Palmer, Monica Corbett, Deacon Heather, Pastor Sarah – task force
Cameras, sound, light package in the sanctuary. 2 people needed per service to stream.
Software expense to reoccur after installation.

Conclusion:
Action Taken: None
❏ Tabled
❏ Vote
Motion:
Made By:
Second:
Result:
Follow-up Items: July council meeting to discuss the final proposal.

 

Agenda Item #4: Emergency Procedures

Discussion: Awareness for council
Designated personnel for emergency situations.
Order of people is significant – Craig Bloomquist is first; Jesus: Heather.
Master keys (3) needed. One is located in the Sunday Sexton mail box. Password, code numbers given. Council members should learn how to turn the water off – next meeting.
2013 statute on gun policy is followed (doors.) In case of emergency, refer to the door numbers.

Conclusion:
Action Taken:
❏ None
Motion:
Made By:
Second:
Result:
Follow-up Items: Review of emergency access points at future council meeting.

 

Agenda Item #5: Consent agenda (minutes/financials)

Discussion:
Questions?
Conclusion:

Action Taken:
❏ None
❏ Tabled
❏ Vote
Motion: approve the documents
Made By: Craig
Second: John
Result:passed
Follow-up Items:

Agenda Item #6: Synod report

Discussion: Bishop updates of synod – great happenings as shared in Pastor Paisley’s sermon (6/13). Voted for officers in synod.
Grant funding available – ?? $1000 to 40 congregations. BLC applied.

Conclusion:
Action Taken:
❏ None
❏ Tabled
❏ Vote
Motion:
Made By:
Second:
Result:
Follow-up Items:

 

Agenda Item #7: Adjourn Council Meeting

Discussion:
Conclusion:

Action Taken:
❏ None
❏ Tabled
✓ Vote
Motion: “Motion to adjourn”
Made By: Rob
Second: Steve
Result: adjourned at 8:50 pm
Follow-up Items:Meeting called to order at: 06:30 PM
Meeting closed at: 09:30 PM

Council Reporter: Rob Blount
Open Forum:
Discussion:
Follow-up Items:

 

Council Minutes Mar 16 2021

Present: Judy Hanson, Craig Collins, Greg Andrews, Rob Blount, Chad Carlson, Pete Elza, Michelle Kovar, Cheryl Martines, John Volkening, Pastor Sarah Rohde

Present: Judy Hanson, Craig Collins, Greg Andrews, Rob Blount, Chad Carlson, Pete Elza, Michelle Kovar, Cheryl Martines, John Volkening, Pastor Sarah Rohde

Absent:

Staff: Deacon Heather Feltman, Pastor Paisley Le Roy

Meeting called to order at: 06:35 PM

Meeting closed at: 08:00 PM

Council Reporter:

Open Forum:

Discussion: 

 

Follow-up Items:

 

Agenda Item #1:  Approve Minutes and Financial

Discussion:  None

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion:  “Approve the Feb MInutes and January Financial Report”

            Made By:  Chad

            Second:  Pete

            Result: Passed

Follow-up Items:

 

Agenda Item #2: Live Steam Update

Discussion: 

Pete reported that the steaming team has had two meetings with different providers. One is a full digital and another mixed digital/analog solution. Two more meetings scheduled (Thursday and following meeting.)

The team has also held additional conversations about what Live Streaming means for worship and how the new Musical Director position will be impacted by streaming.

PS: The team is also looking to visit other churches that have implemented Live Streaming and review both the physical implementation as well how it looks to the internet.

DH: As we are planning for visits, it would be good to ask questions such as “How has live streaming affected your mission.”

DH anticipates that the team will have more information by the May meeting.

A question was asked about what equipment was involved in the proposal. The proposals would include screens, video equipment, audio equipment, and supporting equipment. Also there was discussion about where the equipment would be placed. The preferred plan would be to place the equipment in the Choir loft, but would want to ensure that it does not impact the groups that currently utilize the loft.

A question was asked how many proposals are being submitted. 4 total proposals are being presented.

A question was asked how the long the equipment would be expected to last. Yes, that support is being considered, along with warranty, training, and software update.

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion:

            Made By:  

            Second:

            Result:

Follow-up Items:

 

Agenda Item #3:  Roof/Mechanical Update

Discussion: 

Deacon Heather provided an update on the Roof and Mechanical.

The building team met on Monday with two Roof manufacturers. GAF, who manufacture shingles, and EcoStar a synthetic roofing material. Synthetic slate roofing is 70% recycled material. The team is recommending that we request a proposal with synthetic slate roofing. The primary factors in this decision is that it is more durable and requires no ventilation. A major issue with our current roof is the ability to properly ventilate the roof. Synthetic roof has a 50 year warranty, longer than traditional shingles. It also has a higher hail rating. DH called our insurance company and going with synthetic will result in a lower insurance cost.

The manufacturer of the synthetic offered a 10% discount if we allowed to publicize our use of their material. In addition, based on the size of the project, the manufacturer may be willing to sell directly to the church to lower the cost. Synthetic roofing will also require snow guards over the door entries.  For the first 10 years the warranty covers 100% materials and labor and then prorated from that.

Ecostart will provide references of other churches that have installed synthetic slate material.

Roofing installation would probably take about a month, but the manufacture of the materials would probably take longer.

When would a decision need to be made if we wanted to have the roof installed by winter?. The roof would need to be November 1st.

Mechanical update:

The team will get together next Tuesday to review the updated quotes on the Mechanical. Heather stated that one of the bidders has been more transparent and open during the process. Expectations are that a recommendation can be made by the end of the month.

The total process will take 9-10 weeks. Ideal installation time would be mid-September through end of October due to the ideal outdoor temperatures.

Plan is to send out a letter to the congregation towards the end of March to give an update and provide additional details of the plans and timelines.

A question was raised about whether we should postpone the May Congregational meeting to allow for more time to plan to bring the proposals to the congregation.

Discussion was held around how to best approach the finance the needs and whether we should be fundraising or if we should borrow the money to fund the project.

Heather wanted to recognize Jesus for the work he has done to ensure the maintenance and repair schedule is adhered to. The work he has performed has resulted in an approximately $10K reduction in repair costs.

Discussion was held on how we can best communicate the needs to the congregation and whether we have enough time before the May congregational meeting. Additional discussion was held about how asking for money for these needs would impact BLC’s ability to fund other mission priorities.

Conscious was that we plan to hold the traditional May meeting with the intent to include updates on the roof and mechanical.  The intention is to present the plan through a series of forums in May and then ask the Congregation to vote at the May Congregational meeting.

An additional Council Meeting will be held on April 15th for discussion and planning for the Mechanical and Roofing.

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion:

            Made By:

            Second:

            Result:

Follow-up Items:

 

Agenda Item #4:  Vision and Values Update

Discussion: 

PS: In her quarterly check-in with Judy & Craig, we wanted to make sure the sub groups are continuing to keep connected around the goals that were set by the teams. In some cases there may be specific asks of the teams.

The rostered leaders will also be providing quarterly updates of the goals to the congregation. This update will happen in mid-April.

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion:

            Made By:  

            Second:

            Result:

Follow-up Items:

 

Agenda Item #5:  Worship Resiliency Team Update

Discussion: 

The WRT will meet on March 23rd. PS has shared the current guidelines from the Synod. In addition, PS has shared some reopening plans from other churches.

We will need to start planning for transition from pre-recorded services to outdoor services. We also want to be aware of disciples of the congregation who are unable to attend in person. How can we offer live (post-live) recordings to members who can’t be in person.

The summer will also be an opportunity to try some limited indoor options (such as small mid-week services). Will be monitoring the vaccine rollout as part of the thought process.

Will continue to respect the State recommendations for gatherings (currently limited to 50 people, both for indoor or outdoor gatherings.)

We have six baptisms, one funeral, two weddings, and one (Cantenara) to be scheduled as well.

The newcomers class has been completed, we will be welcoming them during an outdoor worship service. There were five families in the newcomers class. 

Some members of the congregation have started inquiring about when the church will reopen for indoor service. Others have communicated that they are not yet comfortable returning to church.

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion:

            Made By:  

            Second:

            Result:

Follow-up Items:

 

Agenda Item #6:  Rostered Leaders Report

Discussion: 

Pastor Sarah communicated that the best date for the “New Normal” conversation will be April 26th @ 7:00PM.

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion:

            Made By:  

            Second:

            Result:

Follow-up Items:

Agenda Item #7: Move to Executive Session

Discussion: 

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion:  “Motion to move to Exec Session.”

            Made By:   Greg

            Second:  Chad

            Result:

Follow-up Items:

Agenda Item #7: Adjourn from Executive Session 

Discussion: 

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion:  “Motion to adjourn from Exec Session”

            Made By:  

            Second:

            Result:

Follow-up Items:

Agenda Item #7: Adjourn Council Meeting

Discussion: 

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion:  “Motion to adjourn”

            Made By:  Cheryl

            Second:  John

            Result:  Passed

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion:  “Motion to move to Exec Session.”

            Made By:   Greg

            Second:  Chad

            Result:

Follow-up Items:

Agenda Item #7: Adjourn from Executive Session 

Discussion: 

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion:  “Motion to adjourn from Exec Session”

            Made By:  

            Second:

            Result:

Follow-up Items:

Agenda Item #7: Adjourn Council Meeting

Discussion: 

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion:  “Motion to adjourn”

            Made By:  Cheryl

            Second:  John

            Result:  Passed