October 15, 2019
Present: Greg Andrews, Judy Hanson, Michelle Kovar, Rob Blount, Craig Collins, Dee Johnson, Joe Boyle, Emily Palmer, John Volkening
Absent: Chad Carlson
Staff: Pastor Sarah, Deacon Heather
Meeting called to order at: 06:37 PM
Meeting closed at: 8:55 PM
Council Reporter: Dee Johnson
Agenda Item #1: Associate Pastor Report
Discussion: Sarah: Reflecting in to the Conservations that she has held in the past month. Completed the first newcomers class this past weekend. Feedback: “roots in the church”, “have their children”, “not sure where church’s place is their life”. What are we missing as a church, not just manage “what is already there” .
Judy: Agrees with the tension between activity and rest. Baker had Taize Friday Night service, that she found relaxing and introspective.
Michelle: What is the balance of a Biblical basis and how is that reflected in our day to day life versus quiet and meditative.
Newcomers – Fall Session has started. 4 Couples with family. Two ladies. Very good group. Rob and Judy to attend Oct. 27th meeting to welcome Council members
Audit Ed & Forum – This weekend, Hesed and Lazarus. Chris Johnson has produced a video to be shown in Worship. Sarah to do a brief introduction (statistics on homeless), Hesed meaning (Hewbrew “Love for the long-term”). Lazarus average 56 homeless a night. Layout our current objective. Small group (why do ministry matter, what are the obstacles). Strategy. Sign-up for commitment. Francie and Abigail have volunteered to lead Hesed Ministry.
Pastoral Support – Pastor Wendy is finishing up her service as interim pastor at Geneva Lutheran. Not necessarily a full-time position, but part-time, similar to Bishop Gary & Pastor Jean. Live close by. One week of Preaching, One week of presiding. Home communion for long term absence. Bishop Gary will be preaching 3 times this fall.
Agenda Item #2: Deacon Report
Discussion: Heather: ELCA Report: Sunday attendance will 16,000 per Sunday (in an ELCA Lutheran Church)
Go basic to basic
Shift from formative to participatory spirituality
Deep hunger for relationships with God.
Preschool – Still waiting on State Fire Marshal. Need to move Preschool out of Fellowship Hall to get worship back in. First service back in Fellowship Hall this Sunday.
Construction – Working on Contractor punch list. Heather is creating a punch list for Jesus. If any items are noted, email Heather and she will prioritize with Jesus. Any payments must be submitted by 11/1 to be paid. Construction loan converts to Mortgage on 12/1.
Building Campaign – Provided an update on current Capital Campaign. Still receiving Pledge cards to Debt reduction campaign. Wil be reviewing current pledge cards.
Annual Ministry Appeals will be going next week.
Planning Budget Calendar. – Michelle – How do we look at our Budget as a ministry tool and using our gifts in our outreach.
Memorial Report – Undesignated is ~ $13,000.
Craig – Suggest that undesignated money is used for any additional building issues or changes.
Heather – Can we also use funds around outreach?
Agenda Item #3: Financial Report
Discussion: Michelle – No minutes from Finance Committee due to postponed meeting. Provided summary of numbers including August Finals and September.
Craig: How is our the budget showing a YTD deficit
Continued discussion on how to present the numbers to the Congregation. The difference between YTD Budget versus YTD actual and also the difference of receipts and disbursements.
Agenda Item #4: Approve September Minutes and August Financial
Motion: “Approve September minutes and August Financial Report as presented”
Made By: Dee
Agenda Item #5: Council – Ministry Team Update
Greg – Attended Friday Morning Bible Study. Received feedback on Scouts and “money from pulpit”.
Agenda Item #6: Council Goal Update
Greg; Held a brainstorming session with John, Heather, and Sarah.
John: Talked about together-forward. Talked about leadership at BLC. If we have leaders, we need groups to lead. This will lead to more interactive.
Sarah: Talked about “togetherness” and “stepping out of our walls”
John asked “are there committees to lead?”
Sarah; Used to have teams (M&J, WMFA, Family & Children). Teams fell off due to loss of leadership, loss of sense of purpose. Council is taking on a lot. How much more can Council absorb? What would it look like to empower teams to take a role? Provide a ramp to these teams. Hopefully knowing they would serve the larger committee, teams will be empowered.
Greg: Looking for volunteers on Council to develop an outline for how to approach this Goal. Parameters and potential teams. John and Dee have volunteered.
Agenda Item #7: Boy Scout Update and Discussion
Discussion: Greg: Greg and Heather met with Ron Westfall (Three Fires Council) and Mike, JD, and Fred from Troop 13. Discussed move-in date. Showed Eckstrom Hall as an open space. Explained that there would be no dedicated space, but could accommodate display case. Can accommodate Monday nights. Other nights may be accommodated as possible when can be added to the calendar.
Talked about future of chartering of Troop 13 by BLC. BSA will announce decision of Bankruptcy after Oct. 24th. Next Steps: Proposal to create a charter committee to review BLC’s charter obligations with Boy Scouts. We have not followed through with our responsibilities.
Suggestions: Audit the adult safety programs. BLC would choose the charter organization representative. Agents would report to a Scout Committee.
Recommendation: Form a committee to serve 30-45 to review charter obligations. Also reach out to ELCA, Three Rivers Council, other church that are chartering.
Imdentity: Only covered until March 2020.
Suggestion to have a Congregation meeting in December. In November use Coffee with Council to open the discussion with the Congregation.
Agenda Item #8: Adjourn Council Meeting
Motion: “Motion to adjourn”
Made By: Joe