Present: Craig Collins, Rob Blount, Chad Carlson, Cheryl Martines, Pete Elza, Judy Hanson, John Volkening, Steve McIntire, Kelly Jirschele
Staff: Pastor Sarah Rhode, Deacon Heather Feltman, Pastor Paisley Le Roy
Meeting called to order at: 6:30 PM via zoom
Meeting closed at: 9:22 PM
Council Reporter: Cheryl Martines
Agenda Item #1: Preschool Update: Teacher Pay Increases
Discussion: BLC Preschool director is recommending an additional $5100 be allocated to increase the hourly rate of pay for
preschool teachers effective with the payroll in August. After collecting background information from Deacon Heather and Pong
Sayasane, the need to send this positive message of gratitude to the preschool staff amidst this pandemic time was affirmed. The
preschool handbook is being reviewed and will be updated soon in preparation for 2021 budget planning. A team will be formed this
fall to study a variety of BLC Preschool compensation issues (i.e., benefits, hourly rate of pay, salary schedule.)
Motion: Approve an additional $5100 to increase the staff hourly rates and direct the preschool director to allocate
these raises effective August 1, 2021.
Made By: Rob
Agenda Item #2: COVID-19 Policy for BLC Staff and Volunteers
Discussion: Rostered staff is recommending a mandate of COVID-19 vaccination for all BLC staff, preschool staff, individuals who
receive a church stipend, and individuals working closely with children. Organizations are moving in this direction. As the majority of
BLC staff is already vaccinated, the goal to have 100% compliance would provide the safest environment especially for those who are
not yet eligible for the vaccine. To adopt this condition of employment was further discussed.
Motion: Approve a condition of employment that all full-time and part-time BLC staff, BLC Preschool staff, anyone in a
stipend position, and any volunteers working with children must have received their first COVID-19 vaccine by September 17, 2021,
and if necessary the second shot by October 30, 2021.
Made By: Kelly
Follow-up Items: Rostered leaders will separate the policy from the FAQ communication.
Agenda Item #3: Fall Worship Plan
Discussion: In light of the ever-changing COVID-19 infections, adjustments continue to be made to worship. Pastor Sarah described
the most recent (August) changes as we continue to mask and social distance in the single worship hour. Congregational singing is
moved to the last half of the service to reduce the time of aerosol exposure. Added seating is being used in the overflow. Ushers will
lead worship departure to the outside area. Attendance will continue to be monitored during the fall. The Reconnection Hour following
the worship was described. With a base outline plan, lay leaders are being called to help accommodate Sunday School, confirmation,
and adult education. Rally Sunday (9/12/2021) will be outside – COVID safe. All programs are to begin the following week (9/19/2021).
Follow-up Items: Pastor Sarah will be releasing the details of worship (video) to the congregation this week. Another video by the
rostered staff will communicate the reconnection hour format.
Agenda Item #4: Sanctuary Lighting Proposal
Discussion: Deacon Heather presented a detailed outline of the sanctuary lighting conversion from incandescent to LED. The
rationale and scope of work was reviewed. The proposed funding was discussed. With the adoption of the streaming contract of last
month, the coordination of the electrical work and other details are still ongoing (i.e., the Streaming team to meet on 9/7/2021.)
Conclusion: Two motions to a vote.
Motion: Approve the Rehm contract of $46,595 which may be increased up to $55,000 to cover possible additional costs.
Made By: Pete
Motion: In order to pay for upgrades, the Preschool allocation for lighting costs will be increased from $70,000 to $125,000.
Made By: Rob
Agenda Item #5: BLC Governance Documents – BLC Council Roles and Qualifications; Ethics Policy
Discussion: Read and review the updated consolidation of the council roles. This is still in draft form. Discussion will continue at the Sept. meeting. Review the Ethics policy and declare any conflict of interest.
Follow-up Items: Send the signed Ethics Policy document to Deacon Heather.
Agenda Item #6: Consent Agenda
Discussion: The July minutes, financial update, June final financials, July preliminary financials, and July cash reports were reviewed.
Motion: Approve minutes and financial statements.
Made By: Chad
Agenda Item #7: Rostered Leaders Report
Discussion: Pastor Sarah reported the progress of the search for BLC director of music. After interviews via zoom, the candidates
were narrowed to 3. The team will conduct live interviews at church during August – September with the hopes of a recommendation
coming to the September council meeting.
Executive Session: Annual Review Process
Agenda Item #8: Motion to adjourn