September 17, 2019
Present: Greg Andrews, Judy Hanson, Michelle Kovar, Rob Blount, Chad Carlson, Craig Collins, Dee Johnson, Joe Boyle, Emily Palmer, John Volkening
Staff: Pastor Sarah, Deacon Heather, Pastor
Meeting called to order at: 06:31PM
Meeting closed at: 09:30 PM
Council Reporter: Dee Johnson
Agenda Item #1: Guidelines for attending Council Meetings
Discussion: Greg provided an overview of the proposed guidelines
Motion: “Adopt Council Visitor Guidelines as written”
Made By: John V
Second: Chad C.
Agenda Item #2: Open Discussion
Discussion: Q: “How is the construction going”? Heather indicated that we are still on track. Various touchup and punch list items will need to be done. .
Agenda Item #2: Associate Pastor Report
Discussion: Sarah: Would like to make sure Council is keeping in touch with the BLC Ministries. Sarah and Heather will bring a list of ministries meetings to Council meetings and ask Council to choose a date/group. CM will “assign” themself to reach out to the leaders of the group. Use the “Highlights” as a starting point for discussion.
Sarah: Not feeling that SMART goals have been set for Council/Congregation. Need to make sure we take the feedback from meeting. Staff is waiting for more concrete Congregational Goals so staff can establish their own goals. Discussion on the best way to establish these goals. Greg suggested study groups. Craig recommended that 2 council members work with PS and DH to establish draft goals. Greg and John volunteered.
Sarah: Requested that Council Members be present at Debt Reduction meetings. Greg volunteered to buy wine and cheese for the Oct. 27th @ 6:00PM. Judy and Joe will bring Wine & Cheese as well.
Heather: Folks are excited to be in the Campaign and how families are part of the journey and the elder generation is excited that this legacy exists for the next generation. Share stories with others.
Follow-up Items: Rob to work with Pr. Sarah and Heather to setup Google Sheet with Calendar.
Agenda Item #3: Coffee with Council
Discussion: Sarah: Need to see if Council has specifics to cover and balance with the Together/Forward Debt Reduction campaign.
Sept. 22nd 9:30. Communion Assistant training will also be held at the same time. Coffee with Council will be held in Fellowship Hall.
- Together/Forward – What does it mean? Why did we choose that theme? – Sarah
- Debt Reduction Campaign – Dee
- Status of the Building Project/Budget – Heather
- Call Committee Update – Craig/Joe
- Work in progress Congregational Goals and Review of Staff/Council Retreat. – Greg
- Lay Leadership Training update and review – Judy
Signage to be posted to direct people to the right location for the Meeting.
Blessing of the Building Oct. 6, Leaders, and Pot Luck Lunch.
Sept. 29th will be a soft start. Mingling and general overview.
Agenda Item #4: Deacon Report
Discussion: Heather: Reading texts on “being lost”. Statistic 2041, on average 16,000 people will be worshiping on Sunday churchwide (down from 80K currently). People make the church. How does the church differ from other communities. How do “we” express that when we leave Church. Gives an example of being invited to do something on a Sunday morning, drove conversation about being at church on Sundays.
Sarah shared how growing up in a church family and church was “expected”. Previous generations did not have to articulate why Church is important. Now we need to be more deliberate about why “Church”.
Heather: We have to remember that this is God’s Church and He will work with us.
John: Need to be more invitational, Christianity has a “bad” name recently.
Heather: Treasurer’s report, positive variance for the month. All preschool rooms are open. DCFS has approved new room. But, waiting on Fire Marshall. Will not approve until all construction is complete and the elevator is licensed. Elevators should be inspected in the next 7-10 days. Pay application 4 was uploaded. First payment we have drawn from Mission Fund. Have paid $6300 in interest. Positive Funds $107,810. Soft Costs $236,708 positive. Total underspend $344,518. With outstanding change orders, expect project to come in $200,000 below original estimate..
Dee: Should we look at other projects that we could cover with the underag. .
Heather: Will need to look at Roof in 4 years. When looking at worship space, need to look at all elements (pews, lighting, sound). Can also look at Memorial money that could be used instead.
Heather: Summary of Synod Assembly. Pr. Bishop Eaton was re-elected on 1st ballot. Deacon Sue Rothmeyer was elected to ELCA secretary. Approved social statement “Fath, Sexism, and Justice” . Deacon will have rights of entrance for ministers of “Word and Service”. Deacons are no longer counted as laypersons.
Sarah: How do we be the church that engages in the discussion and resolutions that were discussed at the ELCA general assembly. Want to make sure that there is space for these discussions.
Greg; Want to tie BLC to be part of the larger Church and understand what is happening at the Churchwide level. Can start introducing these topics and then move deeper.
Agenda Item #5: Financial Report
Discussion: Michelle: Will share the Financial Meetings. Requested that committee members look towards the future and challenged them to bring new members alongside.
Receipts and Expenses and coming more in line. But, need to be aware of differences between Receipts and Expenses overall.
Agenda Item #6: Approve Aug. 2019 Council Minutes & July 2019 Financial Report
Motion: Motion to approve Aug. Minutes and July Final Financial Reports as presented
Made By: Dee
Agenda Item #7: Outreach/Hesed House update
Discussion: Greg: Reminder that there is a walk for Hesed House. Saturday Sept. 21st. Venue: Hesed House.
Greg: Follow-up on discussion last month, still struggling to fulfil fulfill our commitment to Hesed House. Visit on Oct. 20th
Joe: Being in contact with Steve Grimm Need a new coordinator for the Hesed House ministry. Ask Council to think about possible candidates for leadership.
Sarah: Can we have groups take individual shifts. Could Council take Oct. or Dec. dates.
Michelle: There is an opportunity to expand our role.
Sarah: Working with Steve and Emily (Lazarus House Coordinator) to discuss our outreach to the BLC and how we can continue the commitment.
Heather: How are we living our faith and taking our faith outwards?
Agenda Item #8: Executive Session
Motion: “Enter Executive Session”
Made By: Rob
Agenda Item # 10: Adjourn Meeting
Motion: “Exit Executive Session”
Made By: Rob