Present: Judy Hanson, Craig Collins, Greg Andrews, Rob Blount, Chad Carlson, Pete Elza, Michelle Kovar, Cheryl Martines, John Volkening

Absent:

Staff: Pastor Sarah Rhode, Deacon Heather Feltman, Pastor Paisley Le Roy

Meeting called to order at: 06:32 PM

Meeting closed at: 07:32 PM

 

Follow-up Items:

Agenda Item #1:  Preschool Update

Discussion:  Pong provided an update on the Preschool. DCFS has increased the classroom capacity to 20 students per class. The preschool is not currently accepting new students, but the increase allows some movement between classes and allowing current students to add days.

Feb 1st registration will open. Already 65%-70% full for full-day. One half-day class is at 85%. Giving a lot of tours via in-person and zoom.

In the next few weeks, vaccines will be opened to childcare providers. Teachers will be notified and be allowed to sign-up for the vaccination.

There is another round of grants that the preschool may be eligible for. Pong will email Heather the details and provide updates.

Pong has reached out to other local preschools to discuss potential fundraising options.  Pong is still planning on having a spaghetti dinner in April. The ideal plan will be a drive-thru. Will have a raffle as well which will be online and will be spread out over a couple of months.

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion:   

            Made By:  

            Second:

            Result: Passed

Follow-up Items:

 

Agenda Item #2: Approve Minutes and Financials

Discussion: 

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion:  Approve the Dec & Jan  11 Minutes and Nov. Financials

            Made By:  Rob

            Second: Pete

            Result: Passed

Follow-up Items:

 

Agenda Item #3:  Stewardship and Debt Reduction Campaign update

Discussion: 

No new information since the meeting on the Jan. 11th

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion:

            Made By:  

            Second:

            Result:

Follow-up Items:

 

Agenda Item #4:  Forum Discussion and Feedback

Discussion: 

Received feedback from Michelle, Cheryl, and John. Total speaking time was about 32minutes out of an expected 40 minutes.

Judy received feedback that the forums were well presented and organized.

Good feedback on the shift from a budget forum to a Vision and Values forum.

We had 39 participants at the first forum based on Zoom connections. That would translate to over 50 people if we include multiple people in a single session.

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion:

            Made By:  

            Second:

            Result:

Follow-up Items:

 

Agenda Item #5:  Congregation Meeting Preparation

Discussion: 

Congregation meeting will be held at 9:30AM on Jan. 31st via Zoom.  A registration link for the meeting has been sent. Will be asking people to register in advance. Phone in option is available.

The meeting will be a similar format as the September meeting.

The leaders will develop the content of the meeting, drawing heavily on the material and presentation from the V&V forums.

A video is being filmed to illustrate our three areas of our areas of Visions. This video will highlight disciples living our visions and values. The video will be shown near the beginning of the meeting.

We will be taking a vote on the budget. May need to receive additional questions that were not asked at the forums. Will provide a format to allow debate on the meeting.

Will present a series of resolutions. The Rostered Leaders will provide the resolutions prior to the meeting.

A video is being produced to “re-introduce” the staff to the congregation.

Final December financial finals should be uploaded by the end of the week.

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion:

            Made By:  

            Second:

            Result:

Follow-up Items:

 

Agenda Item #6:  Strategic Goal Review and Planning

Discussion: 

The Strategic Goals are being added to the Rostered Leaders report and will be included in future rostered leader reports. The first step was to identify the RL responsible for each goal.

Goal #1 Streaming Video – Deacon Heather, Pastor Sarah – Hope the proposals will be received by the end of February to be reviewed in March. Goal is to present to the Council by April.

Goal #2 – High School Youth – Pastor Paisley – Scheduling a meeting to meet with existing mentors and potential new or returning mentors. Hope to have a fellowship event in February.

Goal #3 – Adult Ed – Pastor Sarah – Laid out a plan for the next few months.  In Feb, the Rostered Leaders will hold two coffee talks to layout the roles of our rostered leaders. Starting in March, will start holding small groups. In April, guest preacher.

Goal # 4 – Increase Congregation Involvement – Deacon Heather – One additional offering for Lazarus House and two opportunities for St. Andrews. Received over 30 gift cards to be given to St. Andrews as a result of the “re-gifting”. Heather will be working with Pastor Josh @ St. Andrews to film a video update on the weekly food distribution.

Goal #5 – Missional Partnerships – Pastor Paisley, Deacon Heather – Will be looking at additional missional opportunities including a missional partnership around our care of our environment.

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion:

            Made By:  

            Second:

            Result:

Follow-up Items:

 

Agenda Item #7: Rostered Leader Report

Discussion: 

For Ash Wednesday will be mailing small bags of ashes.

For Lent, Lenten prayer services will be held on Wednesdays and be based on Holding Evening Prayer.

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion: 

            Made By:  

            Second:

            Result:

Follow-up Items:

 

Agenda Item #8: Adjourn

Discussion: 

Conclusion:

Action Taken:

  • None

  • Tabled

  • Vote

            Motion:  Adjourn

            Made By:  Rob

            Second: Pete

            Result: Passed