Present: Craig Collins, Rob Blount, John Volkening, Pete Elza, Judy Hanson, Steve McIntire, Kelly Jirschele
Absent: Chad Carlson, Cheryl Martines
Staff: Pastor Sarah Rhode, Deacon Heather Feltman, Pastor Paisley LeRoy

Meeting called to order at: 06:30 PM
Meeting closed at: 09:30 PM

Council Reporter: Rob Blount

Open Forum:

Discussion:

Follow-up Items:

 

Agenda Item #1: Live Streaming
Discussion: Chris Johnson, Joel Mulder, Jay Kellner

Members of the Live Steaming team joined the meeting to discuss the proposed live streaming proposal. For background, back in December the Council included as a goal to implement Live Streaming. A team was formed to investigate and provide a recommendation to implement live streaming capabilities at BLC.

Jay Kellner led the Council through the proposal. The proposed system re-uses much of the existing audio infrastructure. The team feels that this proposal will enhance the experience for both in-person worship, as well as those who attend online.

The audio proposal includes three wireless headsets and one wireless microphone with rechargeable batteries. Current corded microphones and audio inputs will be integrated into the system. The soundboard is robust but is also able to be run automatically. Two wall mounted or floating control pads to control lighting and sound. Termination of existing wires will be included. Sound input and recording equipment.

Proposal will replace the main speaker above the sanctuary. Overflow speakers would be reused. Two front fill speakers will be added to cover the front portion of the sanctuary.

An additional choir microphone with a large base and thin upright that can be moved to for the choir. The piano will be served via a specialized piano microphone. Network equipment and iPad for remote control of the soundboard.

For the video proposal three Pan, Tilt, Zoom (PTZ) cameras will be mounted in the sanctuary. They can control via a joystick from the control area. An A/V desk that will protect the equipment is included. Sound will be routed directly to the video steam, not routed through additional speakers and microphones.

Wire termination would need to be moved from the choir loft to the proposed location of the sound control system. The audio control board would be located in the rear north side of the sanctuary. The video control desk would be located in the Quad office. Full operation, for example during a Sunday service, would require two people, one sound and one video person.

Deacon Heather and Pastor Sarah shared information about the cost and funding of the service. Total cost of the project is $115K. PS has reached out to various disciples asking for support to fund the live streaming. As of today, between pledges and memorials, we can fully fund the project.

Time table: If approved tonight, Heather will start working on a contract with Sound Design. Estimate of the equipment is 8-12weeks. Installation will be about 1 week. Additional consideration is training and staffing.

Additional discussion was held around the lighting in the Sanctuary. The system is coming to the end of life and will need to be replaced. All the lighting would be converted to LED lightning including replacing the lighting mechanism of the chandeliers. Lightning would be manageable from the same control iPad as the sound system. We have received three bids. Heather expects to bring a proposal to Council in August.

Conclusion:
Action Taken:
❏ None
❏ Tabled
✓ Vote

Motion: “Accept the recommendation of the live stream team to accept the proposal from Sound Planning up to $115K”
Made By: Judy
Second: Rob
Result: Passed
Follow-up Items:

 

Agenda Item #2: Worship Planning – Fall

Discussion: As of August, we will be moving indoors for all services. The rostered staff is recommending a Fall worship service that includes the
following services:
-One Saturday Evening Service
-One Sunday Morning Service
-A fellowship and reconnection time following the Sunday service

Priorities for Worship:
● Vibrant and Excellent Worship
● Reconnection
● Sustainability
● Imagination and innovation

Council discussed the merits of the proposals.

Plan
Aug: 9:00AM Indoor
Sept -> TBA: 9:00AM Indoor Service, 10:15 a reconnection hour (Sunday School, Confirmation, Adult Ed). For the time being, we will remain at one service per weekend.

As there have been several complaints about the quality of the current live streaming, the RLs will record the reading and sermon to be posted. Starting in September, the RLs will pre-record a service for online streaming versus live streaming of service.

Conclusion:
Action Taken:
❏ None
❏ Tabled
✔ Vote

Motion: “To continue indoor in-person worship 9AM on Sunday with the addition of a reconnection hour”
Made By: Craig
Second: John
Result:Passed
Follow-up Items:

 

Agenda Item #3: Quarterly Budget Update

Discussion: Heather provided an hour of current financial status of the Budget. To date we are +18,822K in net income (vs. Budget -46,477K).
Giving is $460,054 vs budget $396,373

Property & Building is at 74% of budget. Heather has locked in Natural Gas rates. Snow Removal is 200% of budget as snow is
unpredictable.

Conclusion:
Action Taken:
✔ None
❏ Tabled
❏ Vote
Motion:
Made By:
Second:
Result:
Follow-up Items:

 

Agenda Item #5: Council Calendar

Discussion: Craig shared a calendar showing the tentative schedule for Council meetings and proposed agenda items.
Conclusion:
Action Taken:
✔ None
❏ Tabled
❏ Vote
Motion:
Made By:
Second:
Result:
Follow-up Items:

 

Agenda Item #6: Consent Agenda

Discussion: The consent agenda includes meeting minutes from June and the May final financial report.

Conclusion:
Action Taken:
❏ None
❏ Tabled
✔ Vote
Motion: “Move to approve consent agenda”
Made By: Rob
Second: Pete
Result: Passed
Follow-up Items:

 

Agenda Item #7: Adjournment

Discussion:
Conclusion:
Action Taken:
❏ None
❏ Tabled
✓ Vote
Motion: “Motion to adjourn”
Made By: Pete
Second: Rob
Result: Passed
Follow-up Items: