Present: Judy Hanson, Craig Collins, Greg Andrews, Rob Blount, Chad Carlson, Pete Elza, Michelle Kovar, Cheryl Martines, John Volkening, Pastor Sarah Rohde

Absent:

Staff: Deacon Heather Feltman, Pastor Paisley Le Roy

Meeting called to order at: 06:35 PM

Meeting closed at: 9:00 PM

Council Reporter:

Open Forum:

Discussion: 

 

Follow-up Items:

 

Agenda Item #1:  Approve Minutes and Financial

Discussion:  None

Conclusion: 

Action Taken:

  • None
  • Tabled
  • Vote

            Motion:  Approve the Council Minutes from April 15th and April 20th and March Financial Finals

            Made By:  Rob

            Second: Chad

            Result: Passed

Follow-up Items:

 

Agenda Item #2: Departing Council Members recognition

Discussion: Council took time to recognize the service of Michelle Kovar and Greg Andrews.

Conclusion:

Action Taken:

  • None
  • Tabled
  • Vote

            Motion:

            Made By:  

            Second:

            Result:

Follow-up Items:

 

Agenda Item #3:  Roof/HVAC Discussion

Discussion: Council Members have each been given 3-5 minutes to provide their feedback including feedback they have received from members of the congregation as well as their own opinions.. Each council member was assigned a random number. Numbers below were the order the council members spoke.

# 1 – Based on feedback from Congregation that we should proceed with both options

# 2 – It is not a question of if, but when. We need to get more coordinated with our fundraising and tell our story to the congregation.

# 3 – Need to respect the people that have been on the committees and followed the process. Need to look at the big picture versus the small picture. Process was followed and this is the right thing to do.

#4 – Role of council is to resolve the issues and not to please everyone. In the 2019 construction we had other priorities, now the time to address the current issues. Heard some feedback that we should not take on additional debt. There was a fear of the existing system (HVAC) breaking down and this might be an opportune time to perform the replacement since we are not fully in the building. Heard feedback about the savings that might be realized and how we are going to use them. Recommendation to proceed with both systems.  Clarified that the HVAC system is actually the Air Conditioning and blower system, the heating/boiler system is not included. New families that have found us online. Not a fan of fundraising for project this large.

#5 – It is not really a choice that we have to make. We have to do both. It is not an option to wait. We are blessed to have money set aside. We should take that blessing along with the blessing of low interest rates. Recommend option #3

#6 – This is one of the hardest decisions to make. We have not been using the building. Would not want to open the building and not have heating/AC or having leaks. Concerned that we could drive people away. Also concerned about the mental health of our rostered leaders. It is reassuring that the building will be taken care of. Option #3.

#7 – (Secretary Note; I was #7, thus unable to fully capture my own discussion.) Was in favor of moving forward with option #3.

# 8 – Windstorm in August was God’s way of bringing the concerns to light. We have been very lucky that the HVAC system has not broken down sooner. We need to act now. These are real issues that we need to address. Not interested in asking for any special fund raising efforts. With the current interest rates, we should be able to afford the difference. We have lost momentum on our Debt reduction campaign. This is something we should bring back to the Congregation.

#9 – When we first started the discussion, the conversation was all about the money and the project. But, did not address how this affects as a congregation. There is a little bit of risk in any assumption that the funding will follow the project. We need to follow the lead from our teams and leaders. Would prefer option #3 but would accept option #2.

#10 – Supportive of Option #3. This is the least disruptive time to do these repairs. Feedback from the congregations was that, while this is unfortunate, this is something that has to be done. Wanted to speak about the future of the church. We need to acknowledge the changing realities of church affiliation and church attendance. We need to be more willing to trust the process and let what is dead to die. This leads to new life. This is found by being an active member of the community. By ensuring our children are cared for and nurtured. We have not had a chance to see what will come from our renovated building. Only had a taste. How will this building support the mission of the church? We have not had the chance to see how live streaming will bring us to our church life. Trust that there will be a renewed clarity of those who value church. For the debt reduction campaign, goal was $1.6M, actual pledges were 112 giving units for $800K. First campaign had 204 units of giving. That says that there may be more untapped resources and potential.

Based on the feedback, the consensus is that option #3.

A question was raised about the difference between the building fund and the operational budget.

Answer: Tracking the building budget separately from the operational budget was done purposely to track the building expenses from our day to day operational budget, including the staffing as the building budget is funded separately (via the Building Campaign) from the operation budget.

Heather presented the updated roofing bids.

The building team discussed whether we should consider Class C versus Class A fire rating.

The building team also discussed the color of the tiles.

Geneva Lutheran has the exact same product that we are discussing.

Current lightning system is not up to code. Would need to bring this up to code.

The contractor will be responsible for the permits. According to the bidders, cities are not requiring the nail base. Building team recommended that this cost not be included in the bid as the expectation is that we will be able to get a waiver on this requirement.

The building team feels that both bidders have submitted solid builds. The decision may come down to a “best & final” bid.

The building team probably feels Weatherguard has submitted a more detailed bid.

A question was asked  about additional fees (such as architect fees, permit fees.)

A resolution will be circulated among Council and final numbers will be added to the resolution before the congregation meeting.

There was a brief discussion about how to best use the reserve funds.

Conclusion:

Action Taken:

  • None
  • Tabled
  • Vote

 Motion: Council recommends to proceed with both projects immediately, upon congregational approval, and fund through use of reserve funds and secure financing for the balance.

            Made By:  Greg

            Second:  Pete

            Result: Passed

Follow-up Items:

 

Agenda Item #4:  Agenda for May 23rd

Discussion: Reviewed the proposed agenda for the May 23rd Congregation meeting.

Recommendation on adding an update on our Council goals.

Conclusion:

Action Taken:

  • None
  • Tabled
  • Vote

            Motion:

            Made By:  

            Second:

            Result:

Follow-up Items:

 

Agenda Item #5:  Rostered Leaders Report

Discussion: 

Conclusion:

Action Taken:

  • None
  • Tabled
  • Vote

            Motion:

            Made By:  

            Second:

            Result:

Follow-up Items:

 

Agenda Item #6:  Adjournment

Discussion: 

Conclusion:

Action Taken:

  • None
  • Tabled
  • Vote

            Motion: Adjournment

            Made By:  Michelle

            Second: Greg

            Result: Passed.